Kick-off Meeting Düzce
24/02/2025 – 25/02/2025 I Düzce, Türkiye
Overwiev
Objectives
• Officially launch the project implementation phase and confirm the shared understanding of the project scope.
• Enable partners to present their institutions, education contexts, and expectations to strengthen cooperation.
• Review the project timeline and milestones, ensuring clarity on the work plan and deliverables.
• Establish practical coordination procedures (communication channels, shared documentation workflow, and partner responsibilities).
• Initiate project identity work through a joint session on the project logo.
• Align on core dissemination and visibility components (newsletter/minutes, website, promotional materials).
• Confirm the next mobility framework and preliminary dates (Netherlands).
Activities
Day 1 (24.02.2025)
• Welcome session and icebreakers.
• Welcoming speech by the Director of Education and presentation of the coordinator.
• Partner institution presentations (Türkiye, Netherlands, Spain, Italy).
• Project introduction and joint discussion.
• Collaborative session to decide on the project logo.
• End-of-day evaluation.
Day 2 (25.02.2025)
• Warm-up and icebreakers.
• Review of the Gantt Chart and implementation planning.
• Coordination on shared Google Drive access, permissions, and usage procedures.
• Planning and alignment on a staff survey across partner organisations.
• Coordination on bulletin/minutes, website, and core communication workflow.
• Review of the online platform template concept and promotional materials.
• Agreement on next mobility planning (Netherlands).
• End-of-day evaluation.
Additional component
• Field visit to a local partner school, including observation of school activities and hands-on experience with VR glasses in a school context.
Outcomes
• Partners established a common operational baseline: responsibilities, communication routines, and documentation standards.
• The consortium aligned on the work plan timeline and initial milestones.
• Project identity development progressed through a structured decision process on the logo.
• Agreement on dissemination workflow (newsletter/minutes/website) and promotional material planning.
• Next mobility (Netherlands) was framed and scheduled at planning level.
• Shared understanding was reinforced regarding the pedagogical and technological direction of VR-supported speaking practice.
Impact
The kick-off meeting ensured project coherence from the outset by connecting strategic objectives with practical implementation steps. It accelerated transnational collaboration, reduced coordination risks by standardising documentation procedures, and anchored the project’s innovation pathway (VR-supported language practice) in real school environments through direct observation and experience. The meeting strengthened the partnership’s capacity to deliver consistent, transferable outcomes across different education systems.